Process 09: Working process between members in the Club

STEP 1 – QUICK MEETING AT THE BEGINNING OF THE WEEK

Objective: (Together agree on what to do this week – who does what.) Give an example

Who will chair it?

The President or Executive Vice President will lead the meeting.

Other Vice Presidents + Heads of Departments will contribute ideas.

How to meet:

• Keep it short – easy to understand – fun.
• Each member of the group can say 1 sentence:

→ “What will I do this week?”

→ “Who do I need to support?”

STEP 2 – WRITE A WORK ASSIGNMENT FORM

Use a simple “Work Order” template as follows:

Each Committee writes its own, posts it on the board, or posts it to the Zalo group.

STEP 3 – MONITOR AND REMIND EACH OTHER

In the middle of the week, the Vice Chairman will:

• Gently remind everyone to complete their work.
• If anyone forgets → remind them of the submission schedule.
• If you can't do it on time → tell them so others can help.

STEP 4 – CHECK & RECORD

At the end of the week, each Committee will:

• Check the completed work.
• Self-assess according to 3 levels:
• → 🌟 Very good
• → ✅ Achieved
• → ⏳ Need to try harder

Record it in the Weekly Review Book.

STEP 5 – WEEKEND QUICK MEETING

Together:

• Praise your friends for doing well.
• Gently give feedback if they haven’t finished.
• Let’s learn from each other – prepare for next week.

NOTE

• Each of you is important in the Club.
• Work hard – play happily – respect each other.
• Learn to accept tasks – keep your word – remind each other gently.