Process 04: Record feedback, emotions, and report periodically

I. OBJECTIVES

- Capture meaningful moments – authentic emotions – reflect the impact of the activity.

- Train students to observe – empathize – summarize – improve.

- Provide evidence for reporting to schools – parents – sponsors – media.

II. PRINCIPLES OF RECORDING & FEEDBACK

1. Every activity has at least one person in charge of recording emotions and images.
2. Encourage each member to write a personal diary of feelings – no pressure – no editing of content.
3. Images and media content must be approved before publication.
4. Post-mortem reports should not only record events, but also draw lessons and directions for improvement.

III. STEPS TO IMPLEMENT

📍STEP 1 – RECORD DURING THE ACTIVITY
- Assign 1-2 friends to record, take photos, or make clips – prioritize kind, touching, and intimate moments.
- Record sharing – real stories from recipients, parents, and local children (if possible).

📍 STEP 2 – COLLECT PERSONAL EMOTIONS
- After each event or trip, ask members to write their feelings within 3 days.
- Prompt: What made you happiest? What did you learn? What surprised you?

📍 STEP 3 – WRITE POST-PRODUCTION REPORT
- Summary: images – minutes – emotional diary – income and expenditure table – feedback from local authorities.
- Write a post-production report, send to the Board of Directors and save in the Club's evidence file.

📍 STEP 4 – COMMUNICATION (AFTER APPROVAL)
- Choose the most beautiful images - good stories - most touching words to share for communication.
- Use social networks (Maya Fanpage, school bulletin board, flyers...) to spread good values.

IV. ASSIGNMENT OF RESPONSIBILITIES

• Media team: record videos, take photos, conduct interviews, write articles, and edit videos.
• All members: write personal reflections (optional but encouraged to be sincere).
• Project leader: compile the final report and take responsibility for all content and visuals.
• Supervising teacher: review and approve the report, submit it to the school board, and provide feedback to the club.

V. ATTACHMENT FORM

✅ Personal emotional diary template (student)
✅ Emotion synthesis form – post-production report
✅ Sample photo report + impact description table
✅ Media sample after approval

📌 SPECIAL NOTE:

- Encourage truth - emotion - student perspective, do not use empty language.
- Respect the recipient's privacy: do not post sensitive photos without permission.
- Communication is to spread values, not to show off achievements.