FHF VN Startup Guide

Published by: FHF VN General – Faith Hope Future Vietnam (www.fhf.vn)

I. PURPOSE

• Guidelines for the process of starting and operating an independent FHF VN Branch in the first 30 days.
• Ensure legality, transparency and effectiveness when deployed at schools or localities.

II. BASIS

• Appendix 1: Application form for an independent FHF VN Branch.
• Appendix 2: Social Model Franchise Agreement.
• Appendix 3: Mechanism for Self-Responsible Communication & Community Monitoring.

III. SCOPE OF APPLICATION

Applicable to all FHF VN Branches in schools, organizations or local communities approved by FHF VN General.

IV. INITIAL OPERATION STRUCTURE

(The table includes 3 main groups: Student Executive Board – Sponsoring Unit – FHF VN General.)

V. 7-STEP START-UP PROCESS (FIRST 30 DAYS)

Step	Main content	Person in charge	Duration	Note
1	Contact the sponsoring unit, sign appendix 2	Student/Group Representative	Week 1	With school confirmation
2	Submit application and receive fhfvn.com identification code	Executive Board	Week 1	FHF VN General Account Level
3	Open a separate bank account, integrate automatic statements	Branch Finance Department	Week 2	Send statement confirmation to FHF VN General
4	Post your first project (e.g. “Give Chicken – Send Faith”)	Media Department	Week 2	With video/photo evidence
5	Organize a branch launch event	The whole team	Week 3	Save minutes + images
6	First week performance report after launch	Secretariat	Week 4	Send via fhfvn.com system
7	Evaluate – review – complete the evidence set in the first 30 days	FHF VN General and Sponsoring Unit	Week 4	Qualified will be “Officially Activated”

VI. MANDATORY DOCUMENTS THAT MUST BE COMPLETED

• Branch Registration Form (Appendix 1)
• Franchise Agreement (Appendix 2)
• Communication Mechanism (Appendix 3)
• Branch Launch Minutes
• 5 photos to prove operations
• Transparent account statement

VII. ASSESSMENT & CONFIRMATION MECHANISM

FHF VN General will compare the dossier, FHF.vn data and the confirmation minutes from the sponsoring unit.

The evaluation results are publicly announced with 3 levels:

• Meeting the official activation standards
• Need additional documents
• Temporarily stop processing

VIII. RESPONSIBILITIES AND REPORTS

• The branch is responsible for storing and publicizing information in accordance with regulations.
• Every 30 days, a short summary report must be sent via www.fhfvn.com

IX. INDEPENDENT INSPECTION

FHF VN General has the right to randomly inspect data and evidence, without interfering with internal operations.

X. EFFECTIVENESS

The document is effective from the date of issuance and is an integral part of the FHF VN Branch's operating records.