Process 01: Survey - Verify household circumstances

I. OBJECTIVES

- Ensure donations reach the right people – with the right circumstances – and meet actual needs.

- Enable the club to gain firsthand insight and a deep understanding of each household’s situation.

- Provide a foundation for creating accurate documentation and sponsorship reports.

II. SURVEY PRINCIPLES

1. Each household proposed to receive support needs to be verified from sources: local officials, teachers, residents, and acquaintances.
2. Survey information must be honest, clear, and not exaggerated.
3. Have a sample of notes – pictures – audio recordings (if allowed) and confirm before making the list.
4. All personal information must be kept confidential and not posted publicly without consent.

III. IMPLEMENTATION STEPS

🔸Step 1: Prepare a list of proposals

- Work in advance with: village officials, homeroom teachers, women's union... to propose a list of disadvantaged households.
- Write name – address – preliminary circumstances – need for support.

🔸 Step 2: Organize a survey team

- Each survey team should consist of 2–3 members: one interviewer, one note-taker, and one photographer (if available).
- Have a teacher or parent accompany you (if surveying outside the school).

🔸 Step 3: Interview – Note-taking

- Use the survey form: family information – circumstances – number of members – income – specific needs.
- Record audio or take notes of the account (if consent is given).
- Take 1-2 photos of residents (do not post online without permission).

🔸 Step 4: Compile & Make Final List

- Collect all survey forms, photos, and notes into Google Drive.
- Make an official list: Full name – Address – Proposed support – Priority level.
- Submit the list to the teacher in charge/club for approval before giving.

IV. RESPONSIBILITY ASSIGNMENT

• Field survey team: conduct interviews, take notes, and capture photos.
• Data compiler: collect survey forms, prepare the list, and enter data into Excel.
• Communications member: save photos and add clear captions.
• Supervising teacher: review the list before submitting to the School Board.

V. ATTACHED FORMS

- Household survey form (with clear, easy-to-understand questions)
- Post-survey summary table form (Excel/Word)
- Annotated photo sample (stored internally, not made public without consent)

SPECIAL NOTE:

- Do not arbitrarily decide which household will receive the gift without clear verification.
- Do not post photos or videos of difficult circumstances without the consent of the family or local authorities.